Rent that posts itself
Monthly rent is charged on each lease’s due date, and late fees are added after the grace period you choose.
Rental property accounting for small landlords
Landlord accounting software that’s ready for tax time
Rent, expenses, deposits and Schedule E in one place. RentRoll posts rent on the due date, keeps every tenant’s ledger, and sends clean files to QuickBooks, Quicken or your accountant. By Streetwise Software Online.
15-day trial of every feature for up to 15 units — no card needed. Plans from $19 a month after that.
What you can do with RentRoll
Landlord bookkeeping software for everything you track in spreadsheets, notebooks and shoeboxes — in plain words, in one place.
Record payments in seconds
Log checks, cash and transfers, and every tenant gets an up-to-date ledger and printable statement.
Deposits held in trust
Security and pet deposits are tracked apart from your income, with refunds and deductions recorded properly.
Schedule E-ready expenses
Every expense category lines up with the IRS Schedule E lines, so tax time is a report, not a project.
Depreciation done for you
MACRS schedules over 27.5 or 39 years with the mid-month convention, and loan payments split into principal and interest.
Work orders and vendor 1099s
Track repairs from request to paid bill, and know which vendors need a 1099 at year end.
NOI, cap rate and vacancy
Rent roll, profit and loss, cash flow, NOI, cap rate, cash-on-cash, delinquency, vacancy and owner statements — as PDF, Excel or CSV.
Bank Inbox and exports
Import bank files (CSV, OFX, QFX, QBO) without duplicates, and export to QuickBooks, Quicken, Xero and Excel.
How it works
- 1
Add your properties
Enter your buildings, units and current tenants in a few minutes — or explore with sample data first.
- 2
Let rent run itself
Rent and late fees post automatically. You record payments and expenses as they happen.
- 3
Report and export
Print statements, run your Schedule E, and send clean files to your accountant or QuickBooks.
Rent roll, tenant ledgers and automatic late fees
Create the lease and record the deposit and first month’s rent. RentRoll sets up the tenant’s ledger and prorated rent, posts monthly charges, adds late fees after the grace period and prints a ledger statement PDF.
Vacancy, late rent and deposits at a glance
The dashboard shows rent received this month, who is late and by how much, and which units are empty. Security deposits are held in trust and tracked as a liability, not income.
Maintenance work orders and vendor 1099s
Open a work order, assign a vendor, and when it is done the bill lands in the right Schedule E expense category for the right property — with 1099 totals ready at year end.
Mortgages, NOI and cap rate for every property
Group properties into portfolios, see income, expenses, NOI, cap rate and cash-on-cash return per building, and give owners a clear statement with management fees (Business plan).
A closer look
Rent roll
Every unit, tenant, rent amount and balance on one screen.
Schedule E summary
Totals per line, per property, ready for your tax return.
Export Center
One click to the format your accountant or software wants.
Rental property software for small landlords, priced to match
Try every feature for 15 days, then pick the plan that fits your portfolio. See full pricing
Pro
$190/year
Save $38.00 a year compared with paying monthly.
For independent landlords with up to 40 units.
- Up to 40 units, 2 portfolios
- Automatic rent and late fees
- Tenant ledgers, deposits and statements
- Schedule E, P&L, cash flow, rent roll and more
- QBO, QFX, OFX, Excel, CSV and PDF exports
- Bank imports with duplicate detection
Business
$390/year
Save $78.00 a year compared with paying monthly.
Unlimited units and portfolios, owner statements and QuickBooks Desktop IIF.
- Unlimited units and portfolios
- Everything in Pro
- Owner statements with management fees
- QuickBooks Desktop IIF exports
- Priority support
Every account starts with a 15-day trial of every feature for up to 15 units and 3 portfolios, no card needed. After the trial, choose Pro or Business. Prices in US dollars; paid plans renew automatically until you cancel, and you can cancel online in one step. Terms · Refund & cancellation policy
Frequently asked questions
What is a rent roll?
A rent roll is a list of every unit with its tenant, lease terms, monthly rent and balance due. RentRoll builds it automatically and exports it to PDF, Excel or CSV.
Does RentRoll prepare Schedule E?
It produces a Schedule E summary for each property on a cash basis, with every income and expense category mapped to its Schedule E line, for you or your tax professional to review. It does not file taxes and is not tax advice. Passive-loss limits are not applied.
How is rental property depreciation calculated?
Residential rental property is depreciated straight-line over 27.5 years (39 years for nonresidential property) using the mid-month convention. RentRoll builds the year-by-year schedule from your purchase price, closing costs, improvements and land value.
Are security deposits income?
Normally no, while you hold them to be returned. RentRoll tracks deposits as a liability and records them as income only when they are applied to a tenant’s balance. Check your state’s rules and your tax professional’s advice.
Can RentRoll collect rent online?
No. RentRoll records rent payments, partial payments and late fees, and keeps each tenant’s ledger. It does not process tenant payments, screen tenants or offer a tenant portal.
Can I export my rental books to QuickBooks?
Yes. RentRoll exports QBO and CSV files for QuickBooks Online and IIF files for QuickBooks Desktop, with each property as a QuickBooks Class. It also exports QFX for Quicken, OFX for Xero and others, Excel and PDF.
How much does RentRoll cost?
Pro is $19 a month or $190 a year for up to 40 units and 2 portfolios. Business is $39 a month or $390 a year for unlimited units and portfolios, owner statements and QuickBooks Desktop IIF exports. Every account starts with a 15-day trial of every feature for up to 15 units and 3 portfolios, with no card needed. RentRoll has no unpaid plan.
What happens when my trial ends?
If you have not subscribed, your account is locked to export-only. You can still sign in, export all of your data in every format (QuickBooks, Quicken, OFX, Excel, CSV, PDF and a full JSON backup), subscribe, or delete your account. 7 days after the lock, the account and all of its data are permanently deleted, so export your data before then.
Ready to get your rentals organized?
Start your 15-day trial today — no card needed.
Start your 15-day trial